Finance Assistant

Job Description

The purpose of the Finance Assistant role is to support the Finance Department in delivering effective and efficient financial services across the school.

The Finance Assistant will assist with day-to-day financial administration, ensuring compliance with school policies, procedures, and regulatory requirements.

Key Responsibilities

Financial Administration

• Process purchase orders, invoices, and payments accurately and in a timely manner.
• Reconcile supplier statements and follow up on discrepancies.
• Assist with processing staff expense claims and petty cash.
• Monitor and record incoming payments, including school fees, trip payments, and donations.

Payroll Support

• Assist with gathering and verifying payroll data (e.g., attendance records, leave forms).
• Liaise with HR and payroll provider to ensure accurate and timely payroll processing.

Budget Monitoring

• Support the Finance Manager in tracking departmental budgets and expenditures.
• Assist in preparing financial reports for internal and external stakeholders.

Record Keeping

• Maintain accurate financial records, both digital and hard copy, in accordance with school policy and audit requirements.
• Support annual audits and financial reporting processes.

Communication & Liaison

• Respond to queries from staff, suppliers, and parents regarding financial matters.
• Liaise with external suppliers, service providers, and banks when required.

General Duties

• Support school events and fundraising activities by providing financial oversight and support.
• Maintain confidentiality of financial and personnel data.
• Perform other duties as required by the Finance Manager or School Leadership Team.

School Values and Ethos:

·       Actively promote our unique vision through enthusiastic participation in all areas of school life.

·       Always set high expectations, which inspire, motivate and support colleagues.

·       Ensure that you comply with any rules, policies and procedures implemented by the school.

·       To ensure that you model the speaking of English when in the presence of pupils and in public areas of the school.

·       To respect and support the Saudi culture.

Safeguarding Responsibilities:

·       To comply with all safeguarding policies and procedures and ensure that any safeguarding concerns are reported in line with policy.

·       To demonstrate a personal commitment to safeguarding and wellbeing.

·       To engage fully in all safeguarding training as required.

Downe House Riyadh Expectations:

• Act with professional integrity at all times, notwithstanding issues of confidentiality and tact; act with honesty and transparency with regard to your work.
• Adheres to the professional dress code expectations for DHR.
• Identify and improve those areas relevant to your role that need to move from good to outstanding.
• Maintain school policies and procedures relevant to your area and update whenever required.
• Be present where required at meetings, performances, and other functions/events.
• Undertake a proactive part in those activities that are part of the self-evaluation of the school, upholding the standards of the school in all areas being a present around school, appraisal and performance and line management systems.
• Work as part of a team submitting draft proposals and documents for further development by the Leadership Team, accepting, and supporting final Leadership.
• Be punctual to attend scheduled meetings.
• All members are encouraged to express their views but are expected to work on the majority decision or the final decision of the principal.
• Manage the sometimes, conflicting needs of transparency and confidentiality, at all times working as one team with the staff.
• Avoid the ‘them and us’ ethos.
• Undertake specific tasks reasonably delegated by the Principal.

Other:

• To fulfil any reasonable additional responsibilities as requested by the Principal.
• To support cross-site at our partner school King’s College Riyadh as requested by the Principal.