This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking and has a keen eye for detail.
Responsibilities
As an Office Assistant, you will be at the heart of operations, ensuring the smooth running of the office on a daily basis.
Your role will involve maintaining a pleasant office environment, managing vendor relationships and providing personal assistance services such as calendar management and bookings.
You will also handle tasks related to the DIFC portal, including managing cards, onboarding new joiners, and organizing parking.
This role offers a fantastic opportunity to develop your skills in office management and personal assistance within a dynamic work environment.
- Maintain a clean and tidy office environment, ensuring all areas are presentable and well-organized
- Manage relationships with vendors, ensuring all services are delivered efficiently and effectively
- Provide personal assistance including calendar management and booking arrangements
- Handle DIFC portal tasks such as managing cards, onboarding new joiners, and organizing parking
- Sending emails and handling various types of tasks
- Assist with general office manager duties as required
- Answer phones and direct calls with a positive attitude and an energetic work ethic
- Provide office guests with a hospitable experience
- Assist in handling various office requests
Qualifications
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Excellent written and verbal communication skills
- Ability to multi-task, organize, and prioritize work
- Proficiency in using calendars and booking systems for travel arrangements is essential
- Familiarity with DIFC portal tasks would be advantageous
- A proactive approach and a keen eye for detail, ensuring the smooth running of the office
- Experience in an office assistant or similar role is desirable
- Strong organisational skills with the ability to multitask effectively
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