Purpose of the Role:
This role requires an energetic self-motivated individual who will be responsible to provided administrative support to the workplace, office and admin duties, reception and executive assistant to support to the Vice President in their day-to-day activities.
The role also oversee office functions and supervise lower-level office employees. This position requires someone who has excellent verbal communication skills, good judgement, and strong time management skills in order to meet deadlines.
Key Responsibilities:
- Executive Assistant to the Vice President
- Business travels coordination and logistics of the VP
- Calendar management
- Expense management
- Administration support
- Global Emerging Markets events management
- C-level meeting coordination
- Personal Assistant
Administrative Tasks
- Office maintenance, pantry, and refurbishment management
- Coordination for courier and shipments
- Invoice management – verifying & collecting all admin and HR invoices.
- Vendor/supplier creation and coordination
- Onboarding & offboarding of Employees
- Update Admin Contract Renewals
- IT support for the office
Receptionist Duties
- Maintenance of visitors’ registration, granting access to office and monitoring any ad hoc queries.
- Checking entire office if there are issues to report every morning & after duty
- Parking card management
Skills
Required Experience & Qualifications
- Education – bachelor’s degree
- Experience – Minimum 5 years MNC experience.
- Experienced as a PA or EA
- FMCG background preferred.
- Good communication skills, well versed with MNC culture and customer service background.
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